Top 10 Best IT Tools Every Business Needs in 2025

Technology is evolving at a rapid pace, and businesses must keep up to stay competitive. The right IT tools are no longer just an option—they’re essential for efficiency, security, and growth. From automating daily operations to protecting sensitive data, IT tools empower businesses to operate seamlessly in an increasingly digital landscape. Whether you’re a small business in Tulsa or a growing enterprise, investing in the right IT solutions ensures your team stays productive and secure. 

Why IT Tools Are Essential for Business Growth

Technology is no longer just a support function—it’s the backbone of every business. The right IT tools help companies stay competitive, secure, and efficient. They can:

• Improve collaboration by enabling seamless communication across teams.
• Enhance security to prevent cyberattacks and data breaches.
• Boost productivity by automating repetitive tasks.
• Optimize customer relationships through data-driven insights.
• Ensure compliance with industry regulations and security standards.

With these benefits in mind, let’s explore the essential IT tools every business should implement in 2025.

1. Cloud Storage & Collaboration Tools

With remote and hybrid work models continuing to grow, cloud-based storage and collaboration tools are essential for seamless communication and file access. The best cloud solutions include:

• Google Workspace – Includes Gmail, Drive, Docs, Sheets, and Meet for efficient collaboration.
• Microsoft 365 – Offers OneDrive, Teams, Outlook, and Office apps with enterprise security.
• Dropbox Business – Secure cloud storage with automated backup and file sharing.

2. Next-Generation Cybersecurity Solutions

Cyber threats are more sophisticated than ever, making advanced security tools a necessity. Businesses should invest in:

• Endpoint Detection & Response (EDR) – Tools like CrowdStrike Falcon and Microsoft Defender protect against malware and ransomware.
• Multi-Factor Authentication (MFA) – Services like Duo Security and Okta add extra layers of protection to prevent unauthorized access.
• Firewalls & VPNs – Fortinet, Palo Alto Networks, and NordLayer secure business networks from cyber threats.

Cybercrime is expected to cost businesses over $10.5 trillion annually by 2025. Investing in cybersecurity solutions is no longer optional—it’s a necessity.

3. Business Communication Platforms

Clear and efficient communication is key to success. The top tools for messaging and video conferencing include:

• Slack – Ideal for team collaboration with real-time messaging and integrations.
• Microsoft Teams – Seamless video calls, messaging, and document sharing within Microsoft 365.
• Zoom – Reliable video conferencing with webinar capabilities.

4. Customer Relationship Management (CRM) Software

CRM software helps businesses manage customer interactions and sales pipelines effectively. The best options include:

• Salesforce – Industry-leading CRM with powerful automation and analytics.
• HubSpot CRM – Free and scalable CRM with marketing automation.
• Zoho CRM – Budget-friendly with AI-driven sales forecasting.

5. IT Help Desk & Support Ticketing Systems

To resolve IT issues quickly, businesses need help desk and support ticketing tools, such as:

• Freshservice – Cloud-based IT service management with AI automation.
• Zendesk – User-friendly support platform for customer and employee IT requests.
• ServiceNow – Enterprise-level IT service management with automation features.

6. Data Backup & Disaster Recovery Solutions

Protecting business data from cyberattacks, hardware failures, or accidental deletions is critical. Top solutions include:

• Acronis Cyber Backup – All-in-one backup and cybersecurity for businesses.
• Veeam Backup & Replication – Enterprise-grade backup with instant recovery options.
• Carbonite – Affordable cloud backup for small businesses.

60% of small businesses that experience data loss shut down within six months. Ensuring a solid backup strategy is essential for survival.

7. Project Management & Workflow Automation Tools

Automating business processes improves efficiency and reduces manual errors. Businesses looking to optimize workflows should explore IT automation tools. Learn more about the benefits of IT automation in our guide: How IT Automation Enhances Efficiency for SMBs. For businesses to stay organized and meet deadlines, project management software is essential. The best tools include:

• Asana – Intuitive task tracking and team collaboration.
• Trello – Visual project management with drag-and-drop boards.
• Monday.com – Flexible workflow automation and project tracking.

8. AI-Powered Business Analytics & Reporting

Data-driven decision-making requires AI-powered analytics tools. Top picks include:

• Tableau – Advanced data visualization for actionable insights.
• Power BI – Microsoft’s AI-powered analytics platform for in-depth reporting.
• Google Looker Studio – Free data analysis and reporting tool for businesses.

9. Password Management & Identity Access Control

Strong passwords and secure access management are crucial in 2025. Businesses should use:

• LastPass – Enterprise-grade password storage and autofill.
• 1Password – Secure password management with team-sharing features.
• Bitwarden – Open-source, cost-effective password manager.

10. HR & Payroll Management Software

Efficient HR and payroll solutions help businesses manage employees, benefits, and compliance. Recommended tools include:

• Gusto – User-friendly payroll, benefits, and HR platform.
• BambooHR – Complete HR management system with performance tracking.
• ADP Workforce Now – Scalable payroll and HR automation for growing businesses.

How Combined Technology Helps Businesses Implement IT Solutions

At Combined Technology, we specialize in helping businesses in Tulsa and beyond implement the best IT tools for security, productivity, and efficiency. Our services include:

• Managed IT Services – Proactive IT management and support.
• Cybersecurity Solutions – Protecting businesses from evolving threats.
• Cloud & Data Backup Services – Ensuring seamless access and disaster recovery.

Contact us today to learn how we can optimize your business IT infrastructure with the latest tools and technologies.